MINUTES

COMMITTEE OF THE WHOLE

COMMUNITY DEVELOPMENT

Monday, May 05, 2025 at 6:30 P.m. - 10:00 P.m.

Corporation of The Township of Edwardsburgh Cardinal

Council Chambers, Spencerville Ontario

PRESENT:

• Councillor Chris Ward
• Mayor Tory Deschamps
• Deputy Mayor Stephen Dillabough
• Councillor Joe Martelle
• Councillor Waddy Smail

REGRETS:

• Shawn Merriman

STAFF:

• Sean Nicholson, CAO
• Tim Fisher, Planner
• Wendy VanKeulen, Community Development Coordinator
• Candise Newcombe, Deputy Clerk
• Mary Tessier, Consultant
• Natalie Charette, Interim Clerk

Others Present

• David Jansen, Advisory Member

---

1.

Call to Order – Chair, Chris Ward

Councillor Ward called the meeting to order at 6:41 p.m.

2.

Approval of Agenda

• Moved by: W. Smail
  Seconded by: J. Martelle

  That the agenda be approved as presented.

  Carried

3.

Disclosure of Pecuniary Interest or Conflict of Interest & the General Nature Thereof

None.

4.

Business Arising from Previous Committee Meeting Minutes (if any)

None.

5.

Delegations and Presentations

None.

6.

Action/Information/Discussion Items

a.

Live: Land Use Planning

1.

Consent and Recommendation - B-30-25 - 2100 County Rd. 21

The Committee received a summary of the report and discussed Minimum Distance Separation (MDS) requirements and exemptions, as well as the purpose of placing a development agreement on the property title.

• Moved by: J. Martelle
  Seconded by: W. Smail

  That the Committee consider the following recommendation to the Consent Granting Authority, subject to any additional conditions placed by the Consent Granting Authority:
  
  That the Committee recommends approval of severance application B-30-25 for the purpose of severing a 1.1 hectare parcel of undeveloped land with approximately 59 metres of road frontage County Road 21 for future residential development, subject to the list of conditions as per Schedule ‘A’ attached to this report.
  

  Carried

2.

Consent and Recommendation - B-25-25 - 279 Groveton Rd.

The Committee received an overview of the report and discussed the property’s location on Groveton Road, including whether the applicant was given the option to pursue a second severance to maximize the results of their hydrogeological and terrain analysis studies.

• Moved by: S. Dillabough
  Seconded by: J. Martelle

  That the Committee consider the following recommendation to the Consent Granting Authority, subject to any additional conditions placed by the Consent Granting Authority:
  
  That the Committee recommends approval of severance application B-25-25 for the purpose of severing a 0.4 hectare parcel of undeveloped land with approximately 53 metres of road frontage Groveton Road for future residential development, subject to the list of conditions as per Schedule ‘A’ attached to this report.
  

  Carried

3.

Consent and Recommendation - B-31-25 - 2904 Goodin Rd.

Committee was provided with a summary of the report. 

• Moved by: J. Martelle
  Seconded by: S. Dillabough

  That the Committee consider the following recommendation to the Consent Granting Authority, subject to any additional conditions placed by the Consent Granting Authority:
  
  That the Committee recommends approval of severance application B-31-25 for the purpose of severing a 4.2 hectare parcel of undeveloped land with approximately 110 metres of road frontage Goodin Road, subject to the list of conditions as per Schedule ‘A’ attached to this report.
  

  Carried

b.

Work: Economic Development

1.

Application for Community Improvement Plan (CIP) Funding - 2069 Dundas Street (Bee Good)

The Committee received an overview of the report and discussed the 10-year lapse since the last Community Improvement Program (CIP) grant was awarded for this property, the importance of supporting local business owners, encouraging improvements along the Township’s main streets, and key considerations for developing the new CIP policy.

• Moved by: S. Dillabough
  Seconded by: W. Smail

  That Committee approve application C-01-25 (Bee Good Shop), reimbursing 50% of eligible costs to complete the proposed signage improvements at 2069 Dundas Street, to a maximum of $2,545.32.

  Carried

c.

Play: Recreation

1.

Kraft Hockeyville Canada 2026

The Committee received a summary of the report and discussed the early engagement of volunteers and community groups in the contest submission, the importance of educating the community on contest rules and voting procedures, and noted ongoing efforts to coordinate a date for a group photo of all alumni players at centre ice.

7.

Inquiries/Notices of Motion

Councillor Smail noted the upcoming Municipal Building naming dedication for Mr. Bill Walter, scheduled for May 19.

Councillor Martelle noted the upcoming memorial event for Michael Longtin, scheduled for July 24.

8.

Member's Report

Member's reported on the following:

• Deputy Mayor Dillabough noted the visit from students of Centennial '67 Elementary School to the Township Office to experience a day as Municipal Councillors, highlighting that the event was well organized and well received by the students.

9.

Question Period

None.

10.

Closed Session

None.

11.

Adjournment

• Moved by: S. Dillabough
  Seconded by: T. Deschamps

  That Committee does now adjourn at 7:14 p.m.

  Carried