AGENDAREGULAR MEETING OF MUNICIPAL COUNCILTuesday, May 25, 2021 at 6:30 P.m. - 10:00 P.m.Council Chambers and by Zoom18 Centre Street, Spencerville ONContact the Township Office to Register(613)658-30551.Call to Order 2.Approval of Agenda 3.Disclosure of Pecuniary Interest & the General Nature Thereof 4.Delegations & Presentations a.Township Consolidated Financial Statements - MNP LLP b.County Rd 2/Newport Dr Municipal Drain - Robinson Consultants - Lorne Franklin & Andy Robinson 1.Robinson consulting - CR2-Newport Drain Presentation.pdfc.Spencerville Drainage - Greer Galloway Group - Kevin Hawley 1.Spencerville Drainage Package.pdf5.Minutes of the Previous Council Meetings a.Regular Council - April 26, 2021 1.Post-Meeting Minutes - RCM_Apr26_2021.pdfb.Special Council - May 10, 2021 1.Post-Meeting Minutes - Special Council Meeting_May10_2021.pdf6.Business Arising from the Previous Council Meeting (if any) 7.Committee Minutes a.Public Library Board - March 23, 2021 1.03-26-21 Library minutes.pdfb.Port Management Committee - April 21, 2021 1.04-21-21.pdfc.Committee of the Whole - Community Development - May 3, 2021 1.Post-Meeting Minutes - CDC_May03_2021.pdfd.Committee of the Whole - Administration & Finance - May 10, 2021 1.Post-Meeting Minutes - COW-AF_May10_2021.pdfe.Committee of the Whole - Public Works, Environmental Services & Facilities - May 17, 2021 1.Post-Meeting Minutes - COW-PW-ES-F_May17_2021.pdf8.Action and Information Items from Committees a.Application for Severance - Millar Rd - Vandine 1.RES- App for Sev.pdfb.EORN Gig Project 1.RES- EORN GIG.pdf2.Letter of Support - EORN Gig Project.pdfc.2020 Township Surplus 1.RES- surplus.pdfd.2021 PSAB Budget Addendum 1.RES- PSAB.pdf2.2021 PSAB Budget Addendum.pdfe.Purchase of New Phone System 1.RES- phone system.pdff.2021 Spencerville Lagoon Discharge Report 1.RES- lagoon discharge.pdf2.Spencerville Lagoon 2021 Discharge Report.pdfg.Crowder Rd Culvert Replacement Agreement - JF Dobbie and Sons Ltd 1.RES- culvert agreement.pdf2.culvert road allowance agreement_signed.pdfh.Cardinal Waterfront Canteen Reopening - Extended Hours 1.RES-Canteen hours.pdfi.2020 Port of Johnstown - Financial Statement 1.RES- Port Financials.pdf2.2020 Audit Findings.pdf3.2020 Financial Statements.pdfj.2020 Audit Report 1.RES- Audit Report.pdf2.Audit Report.pdfk.2020 Township Financial Statement (Consolidated) 1.RES- Twp Financial statements.pdf2.Audit Findings.pdf3.ManagementLetter.pdf4.Draft Financial Statements - Edwardsburgh Cardinal.pdfl.Dissolve Township Ward System for 2022 Election - Councillor Hunter 1.RES- Dissolve ward system.pdfm.Declare Port Property Surplus 1.RES- Declare land surplus - Port.pdf2.Port Land.pdfn.Method of Sale - Surplus Port Property 1.RES - surplus port property sale.pdf9.Correspondence 1.Correspondence.pdf10.Approval of Municipal Disbursements 1.TWP Disbursements.pdf11.By-laws a.Site Plan Control Agreement - Burchell - Wen'dees Eats n Treats 1.2021 SPCA - Kevin Burchell - Wendees Eats n Treats Refreshment Vehicle.pdf2.SPCA - Burchell - Wendees Eats n Treats Refreshment Vehicle.pdfb.Amend Public Library Board Appointment Bylaw 1.2021 - Amend by-law 2018-78 - Public Library Board Appointment -lasalle.pdfc.Transport Canada Termination Agreement of the Operating Agreement 1.2021- Port - Termination Agreement of the Operating Agreement.pdf2.TERMINATION_OF_THE_OPERATING_AGREEMENT_-_PORT_OF_PRES.pdfd.Port Lease Assignment - Windsor Salt Ltd 1.2021- Port- Assignment of Lease - Windsor Salt and K+S Windsor Salt.pdf2.Assignment of Lease (Windsor Salt Ltd).pdfe.Appoint Deputy Clerk 1.2021- Appoint Deputy Clerk - Candise Newcombe.pdf12.CAO’s Administrative Update 1.ADMINISTRATION UPDATE MAY 2021.pdf13.Councillor Inquiries or Notices of Motion 14.Mayor’s Report 1.Mayors report RES.pdf15.Question Period 16.Closed Session a.Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees; Specifically: Public Works and Minutes of Closed Session dated March 22, 2021 and May 10, 2021 Public Comments: 17.Report Out of Closed Session 18.Confirmation By-law 1.Confirmation By-law.pdf19.Adjournment No Item Selected This item has no attachments1.Post-Meeting Minutes - RCM_Apr26_2021.pdf1.Post-Meeting Minutes - Special Council Meeting_May10_2021.pdf1.03-26-21 Library minutes.pdf1.Post-Meeting Minutes - CDC_May03_2021.pdf1.Post-Meeting Minutes - COW-AF_May10_2021.pdf1.2021 - Amend by-law 2018-78 - Public Library Board Appointment -lasalle.pdf1.2021- Appoint Deputy Clerk - Candise Newcombe.pdf1.Spencerville Drainage Package.pdf1.Post-Meeting Minutes - COW-PW-ES-F_May17_2021.pdf1.04-21-21.pdf1.2021 SPCA - Kevin Burchell - Wendees Eats n Treats Refreshment Vehicle.pdf2.SPCA - Burchell - Wendees Eats n Treats Refreshment Vehicle.pdf1.2021- Port - Termination Agreement of the Operating Agreement.pdf2.TERMINATION_OF_THE_OPERATING_AGREEMENT_-_PORT_OF_PRES.pdf1.2021- Port- Assignment of Lease - Windsor Salt and K+S Windsor Salt.pdf2.Assignment of Lease (Windsor Salt Ltd).pdf1.RES- App for Sev.pdf1.RES- EORN GIG.pdf2.Letter of Support - EORN Gig Project.pdf1.RES- surplus.pdf1.RES- PSAB.pdf2.2021 PSAB Budget Addendum.pdf1.RES- phone system.pdf1.RES- lagoon discharge.pdf2.Spencerville Lagoon 2021 Discharge Report.pdf1.RES- culvert agreement.pdf2.culvert road allowance agreement_signed.pdf1.RES-Canteen hours.pdf1.RES- Port Financials.pdf2.2020 Audit Findings.pdf3.2020 Financial Statements.pdf1.RES- Audit Report.pdf2.Audit Report.pdf1.RES- Twp Financial statements.pdf2.Audit Findings.pdf3.ManagementLetter.pdf4.Draft Financial Statements - Edwardsburgh Cardinal.pdf1.RES- Dissolve ward system.pdf1.RES- Declare land surplus - Port.pdf2.Port Land.pdf1.RES - surplus port property sale.pdf1.Correspondence.pdf1.TWP Disbursements.pdf1.Mayors report RES.pdf1.ADMINISTRATION UPDATE MAY 2021.pdf1.Confirmation By-law.pdf1.Robinson consulting - CR2-Newport Drain Presentation.pdf