MINUTES

SPECIAL MUNICIPAL COUNCIL

Monday, November 04, 2024

5:00 P.m. - 6:00 P.m.

Corporation of The Township of Edwardsburgh Cardinal

Council Chambers, Spencerville Ontario

PRESENT:

• Mayor Tory Deschamps
• Deputy Mayor Stephen Dillabough
• Councillor Joe Martelle
• Councillor Waddy Smail
• Councillor Chris Ward

STAFF:

• Sean Nicholson, CAO
• Rebecca Crich, Clerk
• Jessica Crawford, Treasurer
• Candise Newcombe, Deputy Clerk

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1.

Call to Order

Mayor Deschamps called the meeting to order at 5:00 p.m.

2.

Approval of Agenda

• Decision: 2024-296
  Moved by: S. Dillabough
  Seconded by: C. Ward

  THAT Municipal Council approves the agenda as presented.

  Carried

3.

Disclosure of Pecuniary Interest or Conflict of Interest & the General Nature Thereof

None.

4.

By-laws

a.

Appoint Ad Hoc Communications Committee

Members noted the demand for additional methods to communicate Township events more effectively to the residents and their excitement to hear creative ways to pursue this goal. 

• Decision: 2024-297
  Moved by: J. Martelle
  Seconded by: W. Smail

  THAT the mover be granted leave to introduce a bylaw to appoint members to the ad hoc communications committee, and this shall constitute first and second reading thereof.

  Carried

  There was a brief discussion on the voting versus non-voting membership.

  
  
• Decision: 2024-298
  Moved by: J. Martelle
  Seconded by: W. Smail

  THAT a bylaw to appoint members to the ad hoc communications committee, be now read a third and final time, passed, signed, sealed and numbered 2024-62.

  Carried

5.

Question Period

None.

6.

Closed Session

The Deputy Clerk was excused for the remainder of the meeting.

• Decision: 2024-299
  Moved by: C. Ward
  Seconded by: S. Dillabough

  THAT Municipal Council proceeds into closed session at 5:05 p.m. in order to address a matter pertaining to:

  1. Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees; Specifically: Compensation Review
  Carried

a.

Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees; Specifically: Compensation Review

• Decision: 2024-300
  Moved by: C. Ward
  Seconded by: S. Dillabough

  THAT the closed meeting of Municipal Council does now adjourn and the open meeting does now resume at 5:52 p.m.

  Carried

7.

Report Out of Closed Session

The Chair reported that Council met in closed session to:

• Receive information regarding the compensation review and direction was provided to staff.

8.

Confirmation By-law

• Decision: 2024-301
  Moved by: W. Smail
  Seconded by: S. Dillabough

  THAT a by-law to adopt, confirm and ratify matters dealt with by resolution be now passed, signed, sealed and numbered 2024-63.

  Carried

9.

Adjournment

• Decision: 2024-302
  Moved by: W. Smail
  Seconded by: S. Dillabough

  That Municipal Council does now adjourn at 5:54 p.m.

  Carried